How to Compress Pictures in Microsoft word?

Compressed images in word documents succor if the overall size of the documents is increasing. Microsoft Word enables you to add pictures of all sizes and resolutions to your word document. And often, due to this, the overall size becomes an issue for a lot of them, perhaps because you have specific requirements to publish that on the internet or you want to compress large files to fit well in your document.

There are many ways you can compress pictures in a word document, and in today’s blog, I will share four ways you can compress images in a word document and explain to you how to compress pictures in word.

4 Ways to Compress Pictures in Word Document:

#1 Using the “Compress picture.”

Often, we don’t require every single pixel in the picture, and in such scenarios compressing the image might help you with the overall file.

Using this “Compress Picture” option in Microsoft Word diminishes both dimension and picture quality based on how you intend to use the picture, such as viewing on email or the system screen.

With this, you can compress a single picture individually or select all and compress it together.

The features explained in this method don’t work for the Microsoft office on the web and only work on desktop versions of Microsoft Word Suite.

  • Step 1.

Open the Microsoft document where it contains the image to compress a picture in the word document. After selecting the image.

  • Step 2.

After scrolling through the document and selecting the image you want to compress.

Navigate the cursor and click on “Picture Tools” in the “Format” tab, and then click on “Compress Pictures” in the adjusted group.

  • Step 3.

Click on the checkbox if you want to compress the individual picture or uncheck it if you’re going to apply the settings to all the images included in the document file.

  • Step 4.

In the resolution section, select the resolution you want to apply to the picture; the quality is from 96ppi to 330ppi.

96ppi is used for maximum compression, whereas options like 330ppi are available for newer versions of Microsoft Word used for high-quality compressions.

  • Step 5.

Click on “OK,” and the images will get compressed depending on your settings.

#2 Changing default settings in word.

If you’re a recurring of Microsoft Word and compressing pictures is a regular task for you. You can follow this method to change the default setting to compress the image in word, which automatically does all the work without doing it every time. 

This applies to settings explained on the above point, and the compression settings are only applied when you have saved the document and only to the current file.

To get the finest quality compression, you must have the latest version of Microsoft Word. Most of the options aren’t available in the older versions. To change the compression setting to default, follow the given steps:

  • Step 1.

Open the Microsoft word document, and click on the “File” tab in the left top corner.

  • Step 2.

Scroll down to the bottom and click on “Options.” It is below Account>>Feedback>>Options. It might vary from version to version. 

  • Step 3.

A dialogue box emerges after you click on options by Word Options.

Click on “Advanced” in the left column categories.

  • Step 4.

Go to the “Image size and quality” and select the “default resolution” as required.

The recommended is 150ppi; you can change depending on your requirement.

And if you want to turn off the compression, you can check on “Do not compress images in the file,” which will not compress files in the word document.

  • Step 5.

Click on OK, and the settings get saved for your upcoming projects.

#3 Insert pictures rather than Copy Paste.

Insert pictures rather than Copy Paste is another method to compress images if you don’t want to apply the settings and compress it manually. The best part of this method is that you don’t have to work on all the settings and functionality, and you can do it just by following the steps shown below.

Inserting pictures than copy-pasting or drag and drop into the word file reduces image size due to adding up extra file size into the picture can change the file type or loose compression.

But inserting pictures helps in getting compressed files. 

  • Step 1.

Just position the cursor in your system where you want to add the compressed image.

  • Step 2.

Click on the Insert tab in the top left corner beside the home option. And click on “Pictures” or “Picture,” depending on your Microsoft versions. 

You will get a dialogue box with “Insert picture from” and click the source from where you want to select the image.

  • Step 3.

Navigate to the picture and click on the image or double click to select and insert.

You can also use the “Link” option in the Insert option; Or click Ctrl +k to get the same result.

By linking the image into the word file, the picture is not “in” the file; instead, it’s in the URL form that saves the overall file size. 

#4 Convert Images into different file types.

As you insert images into the word file, you can delete them by saving them into different file types like JPG, a joint photographic expert group, or PNG Portable network graphics and reduces the image’s size.

Follow the steps to save the image file into a different file and reinsert it into the word document.

  • Step 1.

Right-click onto the picture in the word document, and a drop-down menu will appear and click on “Save as.”

  • Step 2.

Navigate the file destination, enter the file name, and select the file format as PNG, JPG type backgrounds.

  • Step 3.

Click on save and remember the file position where you have saved.

  • Step 4.

Reinsert the saved file after deleting the existing file through the insert method shown in the above procedure.

  • Step 5.

Double click the picture to add the compressed file.

These are all the four methods to compress pictures in a word document; you can use methods depending on your requirement as explained and do let us know in the comment section if there is anything you would like to add.

Add a Comment

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.